How I Listed 26,000 Sports Cards on eBay and CollX: My Exact Bulk Listing Process

People ask me all the time how I was able to get more than 26,000 sports cards listed on eBay. There's no secret. It's the same five-step process every time, and I run every batch of cards through it. Here's exactly how I do it.

How do you bulk list sports cards on eBay?

Short answer: scan the cards, let software identify them, check the matches, list them to every marketplace at once, and record where the batch lives. My exact steps:

1. Scan the cards with a document scanner. I use a Ricoh fi-8170.
2. Create a new batch in Card Dealer Pro.
3. Upload your images to that batch.
4. Confirm every card matched properly, and fix any attributes that need changing, like parallels.
5. Select all the cards and list them to eBay and CollX at the same time, then write the batch number in the next spot in my storage so I can find any card when it sells.

What is bulk listing for sports cards?

Bulk listing means creating many listings at once instead of typing up each card by hand. A scanner captures the front and back of each card, card recognition software identifies the player, set and card number from the images, and the listings are built from that data. For a seller with thousands of low end singles, it's the only realistic way to get inventory online.

Step 1: What scanner do I use to scan sports cards?

I scan my cards with a Ricoh fi-8170. It's a sheet-fed document scanner, so I can drop in a stack of cards and get both sides of each card scanned in one pass instead of photographing every card on a phone.

Steps 2 and 3: How do I upload scans to Card Dealer Pro?

Once the cards are scanned, I head over to Card Dealer Pro and create a new batch. Then I upload the images for that batch. I work in batches of about 50 cards, which keeps everything manageable and makes each batch easy to store and find later.

Disclosure: that is my referral link. Any new user who signs up through it gets 500 scans for free, and I earn a referral reward.

Step 4: How do I make sure the cards are identified correctly?

This is the step you can't skip. Before anything gets listed, I go through the batch and confirm all the cards matched properly. If something is off, I change the attributes that need to be changed. Parallels are the most common fix, since a base card and its parallel can look almost the same in a scan but sell for very different prices. A wrong match means a wrong listing, and that leads to returns and unhappy buyers.

Step 5: How do I list sports cards on eBay and CollX at the same time?

After all the cards are matched and identified, I go over to the right side of the screen and select them all, then choose List Cards. I sell on both CollX and eBay, so I select both of them to list right away and hit List Items. One batch goes live on two marketplaces in one click.

How do I find a card when it sells?

The last step is what makes 26,000 listings workable. I put the batch number in the next corresponding spot in my storage. That way, when a card sells, I know exactly where it is. I store my cards using a chaos sort system with lettered boxes and index-card dividers between batches. I explain the whole setup in Chaos Sort: The eBay Inventory System I Use for 26,000 Sports Cards.

FAQ

What is Card Dealer Pro?

It's the software I use to turn my scans into listings. I create a batch, upload the images, it matches each card, and after I confirm the matches I list the whole batch to eBay and CollX at once.

What is the best scanner for listing sports cards?

I use the Ricoh fi-8170 and it's what got me to more than 26,000 listings. Any scanner you choose should scan both sides of a card in one pass and handle a stack at a time.

Can Card Dealer Pro list to eBay and CollX at the same time?

Yes. After the cards are matched, I select them all, choose eBay and CollX, and list to both right away. If you're new to CollX, use code ALLSET to get $10 free.

How many cards should be in a batch?

I work in batches of about 50 cards. Each batch gets its own number so I can find it in storage later.

Do I need to check every card before listing?

Yes. Confirm every match and correct details like parallels before you list. It takes a few minutes per batch and saves you from listing the wrong card.

Quick takeaways

• Scan with a document scanner instead of photographing cards one by one.
• Work in batches of about 50 cards.
• Always confirm matches and fix parallels before listing.
• List to eBay and CollX together to reach more buyers with no extra work.
• Record the batch number in your storage so every sold card is easy to find.

That's my exact process and how I was able to list over 26,000 cards on eBay and CollX. If you have questions, ask me on Instagram or TikTok.

Chris, AllSet24

If you're just getting started and need cards to list, read How to Start Flipping Sports Cards: Dig Through Value Boxes at Card Shows. And once your cards are listed, here's why I never list a sports card below $2.50.

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